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Logistics Management Information systems Module 3

Logistics Management Information Systems Module 3

Hello everybody, and welcome again to our Supply Chain Management lecture series. In this module, we will be discussing the Logistics Management Information System (LMIS). My name is Dottier and I hope we have a wonderful time together. By the end of this session, you should be able to describe the purpose of the LMIS, explain the essential data items in logistics, define the three types of logistic records, describe the relationship amongst the data found in the records, explain the elements of the LMIS forms used in Nigeria, describe how the six rights apply to the elements forms, and explain the reporting system, including summary and feedback reporting.

The Purpose of the LMIS

The purpose of the LMIS is to collect, organize, and present logistics data gathered across all levels of the system. It aims to provide informed decision-making by collecting and organizing data that supports specific discussions or decisions in supply chain management.

LMIS Levels in Nigeria

In Nigeria, there are two levels of the supply chain logistics system for HIV/AIDS Commodities: the central warehouse and the service delivery level. Consumption and usage data from the service delivery points (SDPs) are collected monthly and transmitted to the central warehouse for resupply decision-making. The central level uses this information to determine how much should be ordered for the entire country and distributed to each SDP. The central level also provides feedback to the different SDPs based on the performance information received.

Essential Data Items

There are three essential data items in logistics: stock on hand, rate of consumption, and losses and adjustments. Stock on hand refers to the quantity of usable stock available at any level of the system at a given time. Rate of consumption measures the average quantity of commodities dispensed or used within a specific period. Losses and adjustments capture the quantity of commodities removed from the distribution system due to expiration, damage, or transfers between facilities.

Types of Logistic Records

There are three types of logistic records: stock keeping records, transaction records, and consumption records. Stock keeping records are used to record information about products in storage, such as inventory control cards and bin cards. Transaction records track the movement of stock between storage facilities, including requisition and issue vouchers. Consumption records record the quantities of products used or dispensed, such as daily activity registers and consumption records for specific commodities.

Relationship Amongst Data in Records

The data in different types of records should be consistent and cross-checked against each other. For example, stock keeping records should align with daily activity registers to ensure accurate information about stock usage. Transaction records should match with inventory control cards to track stock movements, and accurate data from inventory control tags should be transferred to forms and records.

Six Rights of LMIS

Similar to the six rights in logistics, the LMIS also has six rights. A well-functioning LMIS needs the right data, quantity, quality, time, place, and cost. The data should be essential, complete, and accurate, delivered in the required quantity and quality, at the right time and place, and at a reasonable cost.

Summary Reporting

Summary reporting involves moving all essential logistic data items for specific facilities within a specific period. This reporting helps management monitor system performance, make informed decisions, and motivate lower-level personnel to improve their performance. Summary reports include stock situations, receipts and issues, facility performance, and other relevant information.

Feedback Reporting

Feedback reports provide analysis and information about the system's performance. These reports are sent back to lower-level personnel for their use and decision-making. Feedback reports help management monitor the system, address problems, and motivate personnel to improve performance.

Keywords

Logistics Management Information System, LMIS, essential data items, stock on hand, rate of consumption, losses and adjustments, stock keeping records, transaction records, consumption records, relationship amongst data, six rights, summary reporting, feedback reporting.

FAQ

  1. What is the purpose of the LMIS?

    • The purpose of the LMIS is to collect, organize, and present logistics data that supports informed decision-making in supply chain management.
  2. What are the three essential data items in logistics?

    • The three essential data items in logistics are stock on hand, rate of consumption, and losses and adjustments.
  3. What are the types of logistic records?

    • The types of logistic records are stock keeping records, transaction records, and consumption records.
  4. How are data in different records related?

    • The data in different records should be consistent and cross-checked against each other to ensure accuracy and reliability.
  5. What are the six rights of the LMIS?

    • The six rights of the LMIS are the right data, quantity, quality, time, place, and cost.
  6. Why is summary reporting important?

    • Summary reporting helps monitor system performance, make informed decisions, and motivate personnel to improve their performance.
  7. What is the purpose of feedback reporting?

    • Feedback reporting provides analysis and information to help monitor system performance, address problems, and motivate personnel to improve their performance.